Supervisor, Procurement at BOTSWANA SAVINGS BANK

Main Purpose of the Job:

Responsible for providing guidance and support to the organization for cost effective, purchasing and supplies management.

Core Accountabilities and Responsibilities:

• Development of procurement strategies, plans and tactics for both direct and indirect expenditures and monitoring performance against those plans.
• Develop, implement and update policies and procedures for all procurement, and material management.
• Analyse market and supply dynamics related to supplier proposals to develop a matrix of negotiation scenarios.
• Oversee requests for purchases.
• Manage contract Indexers to ensure accurate and timely archiving / retrieval of commercial documents for procurement purposes.
• Responsible for the day-to-day provision of long-term outsourcing services to departments and Units.
• Study current markets and suppliers and develop relationships with key suppliers.
• Determine adequacy of internal controls related to procurement system.
• Evaluate potential subcontractors including cost/price analysis, audit, reporting and technical compliance.
• Participate in identifying and assisting sources, networking and reporting as well as directing the compilation of purchasing reports.
• Administer all subcontracts and purchase order processes including monitoring performance, prices, and certifications; exercising of options, conducting market analysis and negotiating prices; maintaining subcontract and purchase order files; issuing modifications as necessary; assisting management in resolving vendor issues; and resolving invoicing issues with Finance.
• Provide timely execution of earlier supplier selection into the product development cycle.
• Develop pricing agreements and systems contracts with suppliers.
• Provide constructive input on legal contract documents related to purchasing terms, conditions, indemnification, intellectual property ownership, etc.
• Define accountabilities for compliance tracking, analysis, and reporting, and customer participation.
• Perform operational review of contract performance and spending for categories

UNDERTAKE OTHER RELATED ACTIVITIES AS DIRECTED BY MANAGER, PROCUREMENT

Qualifications:

• Bachelor’s in Supply chain management, Procurement or related area.

Experience:

• Three (3) years’ experience in supply chain management or procurement and supplies.

Competencies:

• Budget and resource management
• Inventory management and demand planning
• Negotiation
• Financial monitoring and internal control management
• Accountability, honesty and integrity
• Communications and impact