Announcement Number:Gaborone – 2023-029
Hiring Agency:Embassy Gaborone
Position Title:Voucher Examiner (All Interested Candidates/All sources)
Open Period:10/27/2023 – 11/10/2023
Vacancy Time Zone:GMT+2
Series/Grade:LE – 0420 7
Salary:Not Specified
Work Schedule:Full-time
– • All Interested Applicants / All SourcesPromotion Potential:LE-8

Duty Location(s):1 Vacancy in Gaborone, BC

Telework Eligible:NoFor More Info: HR Section


Hiring Path:• Open to the public
Who May Apply/Clarification From the Agency:For USEFM – FP is XX.  Actual FP salary determined by Washington D.C.

•    All Interested Applicants / All Sources
Security Clearance Required:Public Trust – Background Investigation
Appointment Type Permanent
Appointment Type Details:•    Indefinite subject to successful completion of probationary periodMarketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

    • Full Time (40  hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:YesRelocation Expenses Reimbursed:NoTravel Required:Not Required



The Voucher Examiner, under the supervision of the Vouchering Supervisor/Business Analyst (with oversight from the Financial Specialist) provides key functions of voucher management services for all subscribed ICASS agencies as well as administrative support to the Financial Management Center. Daily duty is to perform work consisting of examination of all types of vendor payments, from simple to complex, and other requests for payment for accuracy, legality, compliance with regulations, and justification. Must prepare voucher packages for certification that are correct, legal, and proper in accordance with Federal Appropriation Law, and for assuring proper form with correct computation and all necessary supporting documents. Incumbent may be called upon to serve as an Alternate Cashier.

Note:  This position description in no way states or implies that these are the only duties to be performed by incumbent.  Incumbent will be required to perform other duties as assigned by the Agency.

Qualifications and Evaluations



Two years of general finance-related experience is required..


Must have a good understanding of financial operational environments and practices.

Education Requirements:

Two years post-secondary education is required.


Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability.  Review the VA template for specific information.


Level IV (Fluent) speaking/reading/writing of English and Setswana is required.

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Must have basic typing skills for data entry, must have good skills in computer applications, MS Word, and Excel. Incumbent must possess good public skills in dealing with contractors, vendors, and Embassy personnel. Must always present a positive and professional image to customers. Must be organized with good electronic filing skills. Operation of computer database equipment, online business applications, and knowledge of creating-/-formatting spreadsheets in Excel and report formatting in MS Word and Excel, writing skills for basic memo drafting. Working knowledge of MS Word, MS Excel, MS Outlook, and SharePoint. The position requires professional written and oral skills. “This may be tested.”


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.


Benefits and Other Info

Benefits:Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

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** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


How to Apply

How to Apply:

All candidates must be able to obtain and hold a [enter clearance level here] clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.


Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.


All Applicants:

  •       Two years post-secondary education is required.
  •  Curriculum Vitae

      Eligible Family Member Applicants:

  •    Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  •    Passport copy
  •     DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Gaborone, Botswana.