Role Purpose

Reporting to Manager, Records Administration, the successful candidate will be assigned to coordinate, supervise and execute the collection, filing, archiving, monitoring, and controlling of manual records of the Council including facilitating digitalisation of records.

Key Performance Areas

  • Effective security of records.

  • Adherence to records management systems.

  • Tracking of records.

  • Orderly records office and archives

The main duties include but are not limited to:

  • Maintain and monitor records management activities throughout the Council.

  • Ensure that recommended standards and procedures are followed and enforced as provided.

  • Ensure the effective control and movement of files and records from a secure storage space.

  • Establish processes for ensuring the security, completeness, and confidentiality of records.

  • Facilitate the digitalisation of all records.

  • Ensure the archiving of records in accordance with legislation.

  • Implement technical improvements in best practices and procedures of records keeping.

  • Assists in training designated Council staff in both manual and electronic records.

  • Up-dates the file classification and indexing systems regularly.

  • Assists producing copies of documents that may be required to perform Council related functions outside the Council.

  • Ensure the security of the records by adhering to disaster preparedness and recovery plans to ensure that the Council has the necessary information to continue functioning in the event of disaster.

  • Work in collaboration with others to maintain confidentiality of records and establish access rights to records in consultation with management.

Competencies

  • Initiative and Innovative.

  • Good interpersonal skills.

  • Best practice records management.

  • Customer service orientation.

  • Sensitivity to confidentiality

Qualifications and Experience

  • Diploma in Archives and Records Management or related information management area.

  • A minimum of five (5) years’ work experience in records management.

  • Experience with digital records management.

Interested candidates should submit their cover letter addressed to Manager Human Capital & Administration, detailed curriculum vitae (CV),certified copies of academic certificates and ID to:

Closing Date: 19th Jan 2024
Apply to: recruitment@botepco.org.bw
Email Subject: Must be the position Applied for

We regret that only shortlisted candidates will be contacted.