Role Purpose

Reporting to Director, Ethics and Standards Compliance, the successful candidate will be assigned to carry out assigned sectional activities of compiling cases referred for discipline and appeals and making sure that all relevant documents are complete and available for the convening of case hearing and recording notes of minutes and actions for the department to action. Assume responsibility for the departmental administration activities and maintaining the safety, security, and access to sensitive case files.

Key Performance Areas

  • Strict adherence to investigation policies and procedures.

  • Complete and accurate record of disciplinary hearings and actions.

  • Efficient investigation of reported cases of breach of conduct.

  • Timely availability of disciplinary reports.

  • Quality case files and reports.

  • Sensitive, confidential, and compassionate handling of cases.

The main duties include but are not limited to:

  • Render administrative services on all matters concerning cases for discipline and appeals.

  • Screen assigned cases and evaluates them and classifies them on nature and date schedules.

  • Prepare agendas, reports and other files and documents in preparation for the Disciplinary committee and Appeals committee.

  • Adopt department procedures on discipline to complete assigned tasks.

  • Organise for the sitting of Disciplinary Committee and the Appeals Committee.

  • Sit in on both committee proceedings to provide secretarial services.

  • Prepare drafts of minutes and actions for the attention of the immediate supervisor and draft such other communications in the process of facilitating this service.

  • Follow-up on actions with the responsible officers required by the committees following the hearings.

  • Pro-actively communicate any delays, hurdles in the process of administering the disciplinary process and provide suggestions to minimise delays.

  • Compile daily, weekly, and monthly reports including statistics on case incidence and Committee findings and outcomes.

  • Draft outcomes arising from proceedings for the immediate Supervisor.

  • Keep records of observations.

  • Maintain all departmental records safe and secure.

  • Ensure department records are stored, filed, retried, and archived in accordance with set policy and procedures.

  • Facilitate the registration and removal of case files from the secure filing room and assume responsibility for maintaining records of file movements.

  • Work in close liaison with Records Department to contribute to the safe keeping of Council records.

  • Facilitate office efficiency by supporting the compliance and investigation teams on office administrative tasks.

  • Monitor office stocks and initiate requisitions for office requirements as needed.


  • Self-driven.

  • Analytical.

  • Attention to detail.

  • Orderly and systematic.

  • Sensitive to confidentiality.

  • Professional.

  • Interpersonal relations.

Qualifications and Experience

  • Degree in Law, Ethical Leadership / Applied Ethics or any area related to the role.

  • At least five (5) years of experience in an investigation, audit and/or compliance role.

Interested candidates should submit their cover letter addressed to Manager Human Capital & Administration, detailed curriculum vitae (CV),certified copies of academic certificates and ID to:

Closing Date: 19th Jan 2024
Apply to:
Email Subject: Must be the position Applied for

We regret that only shortlisted candidates will be contacted.

2024-01-13T06:53:59+02:00January 13, 2024|Categories: New Jobs in Botswana|Tags: |0 Comments

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