BotswanaPost seeks to deliver sustainable innovative business growth through people excellence and a commitment to provide exceptional customer experience whilst continuously building a high-performance and people-centred company that is fit to serve and fit to grow. The company invites suitably qualified, innovative, results-oriented, resilient and self-driven individuals to apply for the positions described below and join a team of professionals to drive service excellence.

PROPERTY ADMINISTRATION AND FACILITIES MANAGER (GABORONE) – BPS 33/2/1 VOL.1 (34)

JOB SUMMARY
To provide a cost-effective Property and Facilities management service, ensure the availability of rentable office space, customer service space and ancillary facilities for the effective delivery of service to customers as well as to derive maximum benefit from the Property portfolio through strategic partnerships. Additionally, this role is responsible for assisting with the development of Strategic Project plans and ensure successful implementation of the Property development strategy. The position directly reports to the General Manager – Property & Administration

POSITION REQUIREMENTS

KEY RESPONSIBILITIES
• Maintains all statutory records and ensures compliance with relevant statutes and regulations.
• Evaluates, reviews policies/procedures, recommends changes for continued effectiveness and ensures compliance.
• Works with finance to ensure that all assets are timely valued, insured and that there is an up to date asset register.
• To optimise the cost-effective utilisation of BotswanaPost immovable properties.
• Plan, coordinate and manage utility usage (Electricity & Water etc.)
• Manage the upkeep of furniture/equipment and other office supplies to meet health and safety standards.
• Management of contracts signed with service providers (repairs and maintenance, cleaning, landscaping etc.)
• Control activities like parking space allocation, waste disposal, building security etc in liaison with other departments.
• Analyse and forecast the performance of the property market.
• Manage and control the provision of building and civil works maintenance, property management and environmentally safe facilities.
• Manage and coordinate the condition assessment and prioritise repairs and maintenance work.
• Prepare monthly facility management related reports.
• Management of all special contracts (e.g., CMS Facilities management Contract).
• Negotiates & prepares rental/lease agreements.
• Maintains an up to date rental schedule by ensuring compliance to rental payments and rental revenue collection.
• Prepare annual budgets for approval and manage budget variances.
• Contribute to a healthy organisational cash flow by ensuring timely payment of all facility contracts and service providers.
• Develop and implement cost containment strategies for the facilities unit.
• Develop and implement marketing initiatives in collaboration with the marketing unit to achieve occupancy goals.
• Maintain in-depth knowledge of market conditions through research to inform the company’s property strategy.
• Contributes to the organisational safety, health, and environmental process to ensure compliance.
• Set and monitor performance standards for the team in accordance with the company’s system for managing technique.
• Allocate duties, supervise and coach the property and facilities team so that set performance standards are met.

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QUALIFICATIONS Bachelor’s Degree in Estates Management, Property Management or Facilities Management. PROFESSIONAL MEMBERSHIPS/CERTIFICATES

THE FOLLOWING PROFESSIONAL MEMBERSHIPS /CERTIFICATES SHALL BE AN ADDED ADVANTAGE;

• REIB (Estate Agency, Property Management, Property Valuation), REAC Membership. • Senior Management Development Program (SMDP)

Experience:
• At least 5 years in Property Management, Estates Management and/or Facilities Management. Must have demonstrable knowledge of administrative management, managing a large property base and providing facilities in a large business institution.

Competencies:
• Strong leadership
• Strong valuation skills
• Development appraisal & management skills
• Property Finance/Economics skills
• Communication and interpersonal skills
• Strong organisational skills
• Management and coordination skills
• Good negotiation skills
• Assertive, proactive and decisive
• Innovativeness
• Analytical skills
• A customer Service Disposition

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BENEFITS
• BotswanaPost offers attractive salaries and benefit packages that are commensurate with qualifications and experience.

APPLICATION INSTRUCTIONS
Only candidates who meet the above requirements need to apply by enclosing an application letter, detailed curriculum vitae, copies of certified certificates and Omang/ID to:
Chief Human Capital Officer
BotswanaPost P.O. Box 100 Gaborone
OR email a complete application to: recruitment@botswanapost.co.bw clearly stating the position applied in the subject box. All applications must be submitted on or before 10th July 2024.

NOTE: PLEASE NOTE THAT WE ONLY CONTACT SHORTLISTED CANDIDATES.