Procurement Supervisor at BBS BANK LIMITED

Responsible for providing procurement support to other business units within the organisation.

Key Performance Areas:

• Compliance with the Bank’s procurement framework, policies, process, and procedures procures both goods and services for the Bank.
• Ensures that all procurement supports business objectives and is cost effective.
• Ensures that all invoices are properly authorized and submitted for payment timeously.
• Ensures that there is sufficient stationery or an efficient and cost-effective manner of ensuring that stationery is availed to staff where stocks of such items are not kept. Where stocks of items are kept, such stock levels must be appropriate and cost effective.
• Ensures that Tenders are managed effectively.
• Ensures that Tender Committee meetings are held regularly to adjudicate procurements timeously.
• Coordinate supplier visits and presentations during evaluation of tenders.
• Ensures that regular reports are completed timeously and submitted to management (monthly PO report, Quarterly Board report).
• Establish and maintain a database of qualified suppliers.
• Oversees the supplier relationship management activities to ensure that service delivery to the Bank is as per the SLAs.
• Ensures that Contract Managers regularly engage contracted suppliers and evaluate performance against the SLAs.
• Ensures that supplier onboarding is done accordingly, and all suppliers are KYV (Know Your Vendor) compliant.
• Develop and implement risk mitigation strategies to protect the organization’s interests.
• Uphold ethical standards and promote integrity in all procurement activities.
• Implement and monitor internal controls to prevent fraud and ensure regulatory compliance.

Competencies:

• Proficiency with MS Word and MS Excel
• Good interpersonal and public relations skills.
• Solid analytical, creative, and problem-solving abilities.
• Well organized.
• Able to work well independently.
• Able to assist, direct, and coordinate others.
• Decisive and assertive.
• Stakeholder management
• Strategic business thinking
• Leading and supervision
• People effectiveness
• Teamwork
• Results focused

Qualifications:

• Degree in Business Administration, Procurement, or equivalent.
• A postgraduate qualification in Administration or Procurement will be an added advantage.

Experience:

• Three to Five years or more of exposure to an office administration, facilities and property maintenance and management environment.

• Experience on Procurement or ERP systems