Title:  Procurement Officer – (6 Months FTC)

Closing Date:  29 October 2023


Description: Debswana Diamond Company would like to invite suitably qualified innovative, results oriented and self-driven individuals to apply for the position listed and described below and join a professional team driven by service excellence, where the demands of the business are met by encouraging team work and addressing the needs of the individual.

Purpose of the Role

To co-ordinate the contracting process for Small Works and to provide support to Contract Administration within Materials

Key Job Responsibilities

  • Recommends and incorporates cost saving initiatives into budgets
  • Prepares and issues tenders enquiries to approved Debswana suppliers taking cognizance of ethical, accuracy, timeframe, best practice directives and client orientation requirement
  • Attends site meetings to provide guidance on proposed changes in line with terms and conditions of contract as well as take minutes for such meetings
  • Verifies that the requistions are duly authorized and that proposed tenderers are registered with Debswana.
  • Compiles commercial evaluation of tenders and makes commercial recommendations as appropriate, ensuring equity, accuracy, and fairness
  • Arranges and attends post tender clarification meetings to provide technical advice, compiles and distributes minutes of such meetings
  • Analyses and responds to queries relating to tenders , escalating technical or commercial queries as appropriate
  • Develops contracts for small works according to the standard operating procedures , taking cognizance of authorisation levels, industry best practice standards , legal and ethical requirement
  • Prepares amendments on prices or schedules and advises affected parties
  • Prepares and generates notifications on expiry dates of contracts and updates the procurement database
  • Maintains effective supplier relationships in accordance with best practice and ethics directives by:
  • Carries out administrative functions of the section, taking cognizance of the need to create a clear audit trial by:

Other Job Responsibilities

  • Adheres to Safety, Health and Environment policies and procedures in areas of responsibility


  • Diploma in Supply Chain Management or Equivalent


2 years post qualification experience or equivalent with 1 year in contract management environment

Legal Certification/Professional Registration

Technical Competencies

  • Business Acumen

Behavioral Competencies

  • Planning, Coordination and Execution

Closing Date: 29 October 2023

Debswana is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that we only contact shortlisted candidates.

Fixed Term Contract
6 Months

Job Segment: Supply Chain Manager, Supply Chain, Procurement, Contract Manager, Supply, Operations, Legal