Botswana Examinations Council (BEC) is mandated under Section 5 of the Botswana Examinations Council Act CAP 58:03 (as Amended by BEC Amendment Act No. 19 of 2020) to manage and conduct examinations and assessment in general education and Technical and Vocational Education and Training (TVET). BEC has developed a new strategy and consequently, a new structure that is aligned to the strategy.
The organisation wishes to attract into the following positions, results oriented professionals, with solid leadership experience, who are driven by a passion for excellence.
– Procurement Executive
Main Purpose of the Job
Plan, organise and coordinate the procurement function, ensuring the delivery of an effective and flexible service across a wide range of goods and services. Supervise the work of the team of subordinates reporting directly to the position
Key Performance Areas
• Contribute to developing and implementing robust procurement policies and procedures
• Interact with key stakeholders in identifying business needs
• Facilitate the development of the annual procurement plan by liaising with Departments for their inputs
• Work with Finance throughout the procurement cycle to assist with forecasting and budgeting
• Manage preparation, implementation and execution of procurement processes
• Plan and monitor quality of work output, reviewing all procurements in details prior to execution for appropriateness, completeness and accuracy, and giving approvals on matters that are within line of authority
• Verify and ensure that all Technical Specifications, Terms of Reference solicitation documents prepared by the Procurement unit are compliant with the BEC procurement policy, regulations and guidelines and other similar regulations
• Develop a suitable contract database for on-going supplier management
• Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met
• Perform sourcing, liaising and negotiating with new and existing suppliers
• Re-negotiate contracts with suppliers to produce better savings and further value for spend
• Review necessary documentations for the procurement of materials and services
• Carry out ex-ante control to ensure compliance of procurement activities to BEC procurement policy, regulations and guidelines
• Ensure value for money procurement is achieved whilst complying with statutory requirements and guidance
• Provide updates, monthly reports and analysis about procurement related progress and potential delays on a daily basis to the Head
• Act as resource person in tender committees on procurement matters
• Assist and train Requisition Units in correctly formulating their procurement needs and procurement plans
• Provide adequate procurement support in any appeal processes made by suppliers
• Proactively anticipate and implement alternative ways to meet commitments when unexpected events, unplanned actions, or contingencies arise
• Research and apply best practices in own area of work, and maintain high level of knowledge in order to effectively undertake the duties of the post
Qualifications & Experience
At least a Degree in Supply Chain or Procurement Management or a relevant field from a recognised institution. A Masters will be an added advantage. Membership of professional institution such as CIPS is an added advantage. Minimum 6 years relevant experience of which 3 years should have been at professional level or its equivalent. Must include some supervisory experience.
Key Competencies
• Communication
• Interpersonal
• Mentoring and coaching
• Negotiation, networking & relationship building
• Organisational (planning, budgeting, time management, work prioritisation)
• Research, critical thinking, analytical & problem-solving
• Supervisory
If you meet the above requirements pleases submit you application letters including updated curriculum vitae with three (3) traceable referees, certified Omang and certificates to:
The Director Human Capital
Botswana Examinations Council
Private Bag 0070
Gaborone
And e-mail applications to: recruitment@bec.co.bw
Kindly indicate the position you are applying for in the subject of the email.
We regret that only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered.
The closing date for applications is the 12 July 2024.