Manager, Records Administration at BOTSWANA TEACHING PROFESSIONALS COUNCIL

Role Purpose

Reporting to Director, Corporate Services, the successful candidate will be responsible for planning, organising, managing and administration of the records for all Council departments including the development of policy guidelines and procedures aligned with best practice standards and relevant legislation to ensure the confidential, accurate and safe retention of all records.

Key Performance Areas

Records management in adherence to policies, procedures, and requirements.
Security and confidentiality of records.
Adherence to records management systems.
Document management.

The main duties include but are not limited to:

Leads the functions of record management to ensure the smooth running of the office including general administration and management of records.
Leads and manages the Registry’s operational strategy, including systems and process reviews and the consideration of human resource needs.
Leads, develops, and manages staff within the Records department and ensures a professional working environment that enables staff to develop.
Organises the administrative services in the Registry and the resources required to deliver that service.
Keeps abreast of developments in registry services and contributes to the development of policies and procedures in response to internal strategic priorities and external factors.
Liaises with relevant regulatory bodies to ensure compliance.
Monitors the efficiency and effectiveness of agricultural research by measuring the turnaround time and relevance to identify opportunities for improvement to ensure continued optimisation.
Develops records management strategic plan, designs, markets, evaluates and renews record management programs and services within the Council.
Provides for access and retrieval of records.
Responsible for the safekeeping of all public records, including historical records of the Council.
Processes and disseminates data to different stakeholders including government and external bodies and institutions for use in policy and strategy formulation.
Processes and distributes all relevant documents to various internal departments for inspection, referencing and use.
Complies with and ensures that staff comply with policies and procedures relating to health and safety.
Authorise departmental expenditure in accordance with financial policies and budgets.
Lead the departmental recruitment, selection, performance management, learning and development, employee relations, talent development, staff welfare and succession planning.
Ensure that the team carries out their assignments freely, unbiased, objectively, and professionally, and that they adhere to relevant legal and regulatory guidelines and in-house and standards policies in the conduct of their duties.
Ensure appropriate departmental risk management and internal controls are effectively implemented.

Competencies

Planning and organising skills.
Problem solving and initiative.
Communication skills.
Leadership skills.
Sensitivity to confidentiality.

Qualifications and Experience

Degree in Archives and Records Management or Information Management or related field.
A minimum of eight (8) years post qualification experience in records management three (3) of which should have been in a management or supervisory role.
Demonstrated experience in establishing records management processes including digitalised records administration and management.

Interested candidates should submit their cover letter addressed to Manager Human Capital & Administration, detailed curriculum vitae (CV),certified copies of academic certificates and ID to: