Botswana Examinations Council (BEC) is mandated under Section 5 of the Botswana Examinations Council Act CAP 58:03 (as Amended by BEC Amendment Act No. 19 of 2020) to manage and conduct examinations and assessment in general education and Technical and Vocational Education and Training (TVET). BEC has developed a new strategy and consequently, a new structure that is aligned to the strategy.

The organisation wishes to attract into the following positions, results oriented professionals, with solid leadership experience, who are driven by a passion for excellence.

  – Manager Materials Management x 1 (5 YEARS FIXED TERM CONTRACT)

Main Purpose of the Job

Plan, coordinate, manage and organise the secured handling and despatch of examination materials before exams as well as the secured management of scripts post exams. Quality review of the work of subordinates, manage their efforts and performance. Work with the Director for the initiation, on-going development and delivery of assessment administration strategy, policy, procedures, processes, rules, regulations and standards. Coordinate with Relations Management for recruitment, selection and appraisal of external assessment personnel posted to the Marking Venues.

Position Requirements

Key performances areas
• Plan, coordinate, manage and direct the following activities pre-exams:
• Early material dispatch for coursework and practical assessments
• Dispatch and transport of assessment materials to centres in collaboration with the Security team to ensure the security of material in transit to prevent any potential leaks which may jeopardise the integrity of the system
• Coordinate the training of markers on the administrative aspects
• Plan, coordinate, manage and direct the following activities post-exams:
• Receipt, log in and packing of scripts, projects and folios from Centres, with the collaboration of the Security team
• Packing and dispatch of scripts for selected subjects bound for Cambridge International
• Supervision of script selection and standardisation
• Checking and verification of storeroom log book
• Packaging of scripts into boxes for marking
• Counting, recording and packaging stationery for marking
• Allocation of scripts and materials to rooms
• Supervision of the marking exercise from an administrative perspective (to be done in collaboration with the Marking, Moderation and Grading team)
• Attending to queries from examiners during marking and liaising with relevant departments for resolution
• Transportation of scripts from marking venues
• Packing scripts according to syllabus, component and Centre order in storerooms
• Pulling scripts for data cleaning purposes and for the grade review exercise
• Transportation of scripts to the grade review venue
• Supervision of the Grade review exercise from an administrative perspective (to be done in collaboration with the Marking, Moderation and Grading team)
• Disposal of Previous years scripts and related documents
• Conduct together with Assessment Design, the performance appraisals of outsourced assessment personnel, as per the guidelines set by Relations Management
• Participate in monitoring the Department’s operational effectiveness, progress and performance on a regular basis, and propose changes for improvement
• Build a positive workplace and team culture, and a climate that attracts, retains and motivates top quality personnel

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Qualification & Experience:
At least a Degree in Educational Management or a relevant field from a recognised institution. A Masters will be an added advantage, Certification in assessment administration. At least eight (8) years educational assessment experience post-qualification, with practical experience in the administration of assessment and testing procedures in a computerised environment. Must have three (3) years’ experience in a line management position

Key Competencies
• Communication
• Conflict management
• Decision-making
• Interpersonal
• People management
• Mentoring / coaching
• Negotiation, persuasion, advocacy, networking, relationship building and stakeholder management.
• Organisational (planning, budgeting, time management, work prioritisation)
• Research, critical thinking, analytical & problem-solving.
• Strategic planning and execution
• Team building

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If you meet the above requirements pleases submit you application letters including updated curriculum vitae with three (3) traceable referees, certified Omang and certificates to:
The Director Human Capital
Botswana Examinations Council
Private Bag 0070
Gaborone

And e-mail applications to: recruitment@bec.co.bw

Kindly indicate the position you are applying for in the subject of the email.

We regret that only shortlisted candidates will be contacted. Applications with incomplete documentation or received after the closing date will not be considered.

The closing date for applications is the 12 July 2024.