Role Responsibilities
Strategies and Policies
- Inputs in defining, reviewing and updating PEEPA’s strategic plans including the preparation of annual budgets for PEEPA.
- Contributes towards the execution of all projects and initiatives designed to build the right culture and risk management capability within PEEPA in line with its mandate and strategy.
- Reports periodically on progress regarding execution of PEEPA’s operational plans regarding the Risk Management Department.
- Participates in all initiatives to build the right corporate image and brand for PEEPA.
- Creates and maintains a positive climate premised on the principles of risk management, quality, innovation, efficiency and productivity.
- Ensures that PEEPA activities comply with statutory, legal and internal policies and procedures.
- Leads the development and implementation of PEEPA’s risk management strategy.
- Translates PEEPA’s corporate strategy into risk management deliverables to guide execution and alignment of the Department’s activities with the strategy.
- Supports and contributes to all efforts aimed at creating and maintaining a positive climate premised on the principles of quality, innovation, efficiency and productivity that is conducive for the achievement of PEEPA’s targets.
- Monitors and evaluates performance of the Department and take appropriate action to ensure that the organisation meets its set targets.
Stakeholder Management
- Participates (or lead as assigned) in discussions or engagements with Government Ministries and other key stakeholders.
- Contributes to periodic reports on PEEPA’s performance to Government / Cabinet.
- Plans, coordinates and implements projects, activities and initiatives aimed at building and promoting the image and credibility of PEEPA
- Participates in the establishment and maintenance of professional links with Privatisation Agencies in other countries for the sake of benchmarking and knowledge sharing.
- Assists the CEO, in building rapport and maintaining relationships with all the critical stakeholders relevant to PEEPA.
- Participates in promotion of PEEPA’s programmes in national, regional and international forums; Interacting with external stakeholders as and when required
- Participates in any internal cross-functional and/or reference committees within and outside PEEPA as assigned
- Co-ordinates participation at periodic review meetings with stakeholders to review threats to PEEPA’s mandate (achievement of Privatisation in Public Entities) and chart mitigation strategies. Identifies the critical areas of PEEPA where there is customer or stakeholder interface or where PEEPA is exposed to stakeholders’ perceptions.
- Represents PEEPA in official capacities on events pertaining to risk management processes, and should reflect PEEPA’s values and represent its interests favourably.
Technical leadership
- Develops and maintains PEEPA’s overall risk and compliance management strategy and framework, including policy documents and toolkit for effective implementation within the organisation.
- Executes directives from the Board Audit and Risk Committee, CEO, and requests from Directors and/or Departmental or sectional heads for input in the preparation of PEEPA’s operating plans.
- Compiles and presents on time risk and compliance management reports as required by the Board Audit & Risk Committee and Executive
- Develops and manages execution of the Departmental Annual Plan with measurable milestones for quarterly reviews in view of the Departmental strategy.
- Oversees Annual Risk and compliance reporting process in PEEPA Annual Financial Statements specifically relating to Enterprise wide risk.
- Undertakes continuous research into developments affecting the Risk and Compliance Management profession, in order to ensure that PEEPA keeps abreast of new tactics and techniques of managing emerging risks.
- Develops in house training programmes on risk and compliance management to raise awareness on the subject matter company-wide.
- Sets standards for the Departmental management risk and compliance management processes and ensure compliance.
- Ensures provision of service in line with service level agreements and compliance with quality assurance standards and procedures applicable to PEEPA.
- Oversees risk and compliance management projects, programmes, and implementation plans and reporting accordingly to internal risk governance structures.
- Liaises with regulators on related matters including on-site reviews and maintain relationships with various stakeholders.
- Supports the implementation of cost-effective systems, rules, regulations, standards, procedures, guidelines and instruments that enhance risk management within PEEPA
- Participates in the development, implementation and maintenance of a comprehensive knowledge management framework for all programs and activities.
- Ensures that all activities, projects and initiatives done by the Department are documented, archived and shared in line with PEEPA’s knowledge management protocols and procedures.
- Analyses findings and recommendations from internal audit reports and ensure that relevant recommendations are implemented.
Procurement Oversight
- Acts as the principal advisor to the CEO and other management of PEEPA on any procurement matter falling within the scope of the Public Procurement Act (PPA) and regulations.
- Ensures that any procurement activity by PEEPA is conducted in accordance with the provisions of the PPA and regulations.
- Responsible for the pre-adjudication, adjudication and recommendation of an award, rejection, cancellation or any other appropriate recommendation related to any tender or other forms of procurement at PEEPA.
- Reviews procurement documents, including tender notices, bid evaluation reports, and contracts, to ensure adherence to legal and regulatory requirements.
- Provides advice and recommended measures to ensure alignment with legislation and prevent conflicts of interest, fraud and other unethical practices in procurement.
- Oversees regular assessments of procurement processes and contracts to identify and ensure the rectification of compliance issues as they take place.
- Establishes and strengthens internal controls to ensure equity, fairness and transparency in procurement at PEEPA and prevent and detect fraudulent activities within the procurement process.
- Oversees the development and maintenance of mechanisms for employees and stakeholders to report procurement related misconduct or concerns.
General Compliance
- Establishes compliance monitoring frameworks, methodologies and systems to identify and assess compliance risks such as procurement risks, vulnerabilities, and opportunities for improvement.
- Recommends fraud control principles, risk mitigation and prevention strategies to ensure transparency, fairness, and value for money in the Agency’s procurement decisions.
- Ensures that departmental operations and activities comply with relevant laws, regulations, internal policies, quality standards and guidelines.
- Monitors changes in the regulatory environment and ensures that appropriate operational controls are implemented to address new requirements.
- Supports and provides evidence to all internal and external audit requirements relating to procurement.
- Remains updated on international best practices, trends, and developments in public procurement.
Compliance Audits
- Conducts regular compliance audits including audits of procurement processes and activities to assess compliance with the relevant regulations including the Public Procurement Act and related regulations.
- Identifies any irregularities, deficiencies, or non-compliance issues and recommend corrective actions to address them.
Complaints Resolution
- Establishes mechanisms and procedures for handling complaints and grievances related to the compliance issues.
- Reviews and investigates compliance complaints, ensuring that due process is followed, and resolutions are fair and transparent.
- Liaises with the Legal function on matters that may require litigation, legal intervention, assistance with interpretation and application of the Law.
Financial Management
- Ensures the department’s expenditures are kept within budgets.
- Upholds optimal resource use and high productivity and efficiency levels.
- Puts in place cost cutting measures to ensure that there are no budget overruns.
Staff Management
- Promotes and supports cross-functional exchanges and operations among the departments.
- Reviews performance and quality assure any risk related work to ensure the achievement of agreed performance standards.
Board Support Services
- Attends board meetings regularly as assigned by the CEO.
- Actions assigned board resolutions and report progress to the CEO. Prepares and make appropriate inputs into board reports for incorporation into the board pack.
- Participates in any Board sub committees as assigned by the CEO.
General
- Undertake other such duties commensurate with the role and as directed by the Chief Executive Officer and Board Audit Committee.
QUALIFICATIONS & EXPERIENCE
Qualifications
- A Bachelor’s degree in any business-related field from a recognised institution.
- An advanced certification and formal training in Risk management required.
- A professional qualification in Procurement or Supply Chain Management is also required.
Experience
- At least 10 years’ experience in a risk management field with a minimum of 5 years at managerial level.
- Knowledge of legislation applicable to PEEPA including procurement legislation and best practice standards.
Closing date: 01 November 2024