MAIN PURPOSE OF THE JOB

Reporting to Legal Manager, the roles provide assistance to Legal Manager for the efficient delivery of legal services. The incumbent is expected to review and draft contract, provide legal advisory to the bank and its subsidiaries including the management of the relationships with key stakeholders such as external counsel deputy sheriffs and relevant regulatory authorities. The role is tenable in Gaborone.

KEY PERFORMANCE AREAS

General

a. Delivery of legal advice and legal support to the Bank in a timely fashion

b. Maintenance of the Banks service level agreements

c. Preparation for Board meetings and provision of accurate minute taking services to he Board and its Committees.

d. Record management solution for all legal documentation

e. Legal Research

f. Preparation of Departmental reports

g. Keep up–to-date with industry knowledge

h. Adhere to Safety Health and Environmental policies and procedures

i. Perform any other duty as may be required.

Legal Services

a. Assist with the provision of legal advice to the Bank and operational staff with regard to the legal aspects of loan applications, contracts and general litigation matters.

b. Facilitate the negotiation, review drafting, vetting and overseeing of all contracts and agreements to ensure that the appropriate governance frameworks are followed and that the legitimate interests of the Bank are protected.

c. Develops and implements contract processes and procedures to protect the interests and rights of the Bank.

d. Ensures that there is mitigation of exposure to legal risk through due attendance to compliance, adherence to standard and statutory processes and compliance with sound legal support.

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e. Conducts periodic research and investigation in order to provide an informed legal opinion on various legal matters.

f. Implements and maintains an effective documentation and records management system for safekeeping of all contracts, agreements, correspondence and activities in line with statutory and regulatory prescribed time periods and the Banks own requirements.

g. Monitor amendments in relevant legislation and regulatory requirements in order to facilitate the Bank’s compliance with prevailing statutory and regulatory requirements, ensuring the implementation of these changes in legislation and regulation within the Bank.

h. Facilitate training of relevant stakeholders on changes in legislation and with the induction of new Board members when required.

i. Liaise with licensing authorities to ensure that all license requirements for the Bank are in order.

j. Assists in maintenance of sound relationships with Regulators and other supervisory bodies, shareholders and other relevant key stakeholders.

Company Secretarial Services

a. Assist with the provision of company secretarial services to the Bank including:

  • i. The compilation and distribution of board packs for all meetings;
  • ii. Regular updating of the Banks Declaration of Interests and other governance registers on behalf of Management and the Board;
  • iii. The taking of minutes at all meetings and the timely distribution thereof;
  • iv. The preparation for annual general meetings.

b. Assist with the familiarisation of new Board Members with the Bank’s environment through a proper induction process and the provision of all relevant strategic and operational information, i.e. the Bank’s mandate, policies and strategic objectives, organisational structures, and others as required.

c. Assist in the provision of professional advice to the Board on best practice in corporate governance, on their roles and responsibilities and further ensure effective discharge thereof.

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d. Ensure procedural conduct of Board meetings to validate decisions and accurate recording of proceedings therein.

e. Assist with ensuring that appropriate Board charters are in place.

f. Ensure that the resolutions and recommendations of the Board are carried out timeously and coordinate the Board performance evaluations.

g. Ensure timeous maintenance of the register of agreements entered into by the Bank and review agreements in order to affect renewal, termination or variation.

Legal Risk Management

a. Undertake periodic self-assessment on key controls to assess the proper functioning and adequacy of existing legal risk controls within the Bank.

b. Assist in the implementation of controls to meet all regulatory and internal requirements.

c. Update procedures for compliance and management of legal risk within the Bank.

QUALIFICATIONS AND EXPERIENCE

  • A Degree in Law (LLB) and admittance to practice in the Courts of Botswana
  • 3 years’ of relevant post qualification experience
  • Studying CIS will be an added advantage
  • Good communication skills including rapport building skills
  • Critical thinking and problem solving skills
  • Analytical skills
  • Pro-active and innovative individual who is performance driven
  • Assertive and decisive
  • Sound planning and organizing skills

 

Closing date: February 04, 2024

 

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