Main purpose of the position

To develop and implement efficient systems for the acquisition, classification, storage, retrieval, control, and dissemination of technical and resource centre Documentation (Electronic and physical).

Job Responsibilities

• Develops an effective information acquisition system for the Resource Centre and Technical Libraries.
• Sources information in required form for users and disseminates such information.
• Maintains and updates indexes of the Resource Centre and Technical Libraries and archives.
• Administers and maintains access rights to the document management system.
• Opens, reads, classifies, indexes and registers official correspondence and files in relevant files.
• Records the movement of files to facilitate effective file location.
• Receives and processes requests from staff.
• Reviews file contents regularly to identify misfiled correspondence and transfer such correspondence to appropriate files.
• Manage all physical records and archives to off-site locations.
• Develops & implements tools to advance Knowledge Management.
• Disseminates information about the organisation’s knowledge sharing program to internal and external audiences.
• Organises knowledge sharing events & maintains communications on knowledge sharing across BPC.
• Prepares and dispatches requested documents to stakeholders.
• Conducts customer satisfaction surveys to measure level of satisfaction & apply appropriate measures of improvement.

Qualifications

A recognized Degree in Library and Information Studies/ Information Management/Archives & Records Management/ Knowledge Management or equivalent.

Experience

At least three (3) years’ experience in Library & Information Management, Knowledge Management, Records Management & Document Management.

Competencies