The Southern African Development Community – Development Finance Resource Centre (SADC-DFRC), is looking for a Finance Officer based in Gaborone
Role Responsibilities
General Financial Management & Accounting
- Assist in the management of the instruction’s financial operations in compliance and accounting standards and internal policies.
- Maintenance and update accounting records, ensuring accuracy, timeliness and completeness.
- Process all financial transactions, including accounts receivable, accounts payable, and payroll, ensuring they are correctly recorded in the accounting system.
- Prepare and enter journal entries, including accruals, provision sand adjustments into the accounting system.
- Prepare and analyze monthly, quarterly and annual financial statement and reports.
- Assist in the development and monitoring of annual budgets and forecasts, ensuring alignment with strategic goals.
- Support the Finance & Strategy Executive in financial planning and cashflow management.
- Assist in internal and external audit preparation, ensuring compliance with auditing requirements.
Banking & Cashflow Management
- Manage banking transactions, including deposits, withdrawals and reconciliations.
- Prepare monthly bank reconciliations to ensure accuracy and resolve discrepancies.
- Monitor and maintain adequate cash reserves, ensuring operational liquidity.
- Support treasury functions by ensuring effective cashflow planning and investment tracking.
Accounts Payable & Procurement Support
- Process payments for goods, services and staff reimbursements, ensuring compliance with financial policies.
- Review and validate supplier invoices for accuracy before processing payments.
- Ensuring adherence to procurement and financial control measures.
Taxation & Compliance
- Prepare and submit Value Added Tax claims and other statutory returns.
- Ensure compliance with local tax regulations and financial reporting standards.
- Maintain financial documentation and ensure proper filing and record keeping for audit and compliance purposes.
Grant Administration
- Assist in the management of grants, including budgeting, reporting and compliance with donor requirements.
- Prepare financial reports for donors, ensuring accuracy and timeliness.
- Monitor grant expenditures to ensure alignment with approved budgets and donor guidelines.
Financial Policies & Procedures
- Assist in the development and implementation of financial policies and procedures to enhance operation efficiency.
- Ensure adherence to internal controls and recommend improvements as necessary.
- Provide training and support to staff on financial policies and procedures.
Member Contribution Coordination
- Contribution reconciliation and reporting
- Maintain accurate and up to date records on all member contributions.
- Reconcile received contributions against invoiced amounts and outstanding balances
- Prepare regular reports on the status of contributions, highlighting any overdue payments.
- Ensure timely and accurate invoicing of membership fees and other related contributions
Collections & Follow-ups
- Implement effective collection strategies to recover outstanding contributions.
- Engage with member institutions to facilitate timely payments and resolve outstanding issues.
- Develop and maintain strong relationships with member organization to enhance compliance with contribution payments.
- Provide periodic updates to management on outstanding balances and recommended actions.
Stakeholder engagement and communication
- Act as the primary liaison between finance and member institutions on financial maters.
- Provide guidance to members on payment procedures and contribution requirements.
- Address member inquiries regarding their financial obligations and reconcile disputes professionally.
Qualifications & Experience
- A Bachelor’s degree in Accounting, finance, business administration or a related field.
- Professional certification such as ACCA, CIMA or CPA (or working towards one) will be an advantage
- A minimum of three (3) years’ experience in a finance or accounting role, preferably in a development finance institution, NGO or regional organization.
- Strong experience in financial reconciliation and cashflow management.
- Experience with fund accounting and donor funded financial management is an advantage.
Technical & Function skills
- Proficiency in accounting software (Pastel, Quickbooks, or similar ERP systems).
- Advanced knowledge of MS Excel (Pivot tables, Vlookup, financial modeling) and financial analysis tools.
- Strong understanding of financial regulations, accounting standards (IFRS, GAAP) and tax compliance.
- Knowledge of financial management principles and donor reporting requirements.
Competencies
- Financial & accounting expertise
- Financial systems & technology proficiency
- Revenue & collection management
- Analytical & problem-solving skills
- Communication and stakeholder management
- Business acumen and strategic thinking
- Strong ability to work collaboratively across functions and within diverse team
- High ethical standards, professionalism and confidentiality in handling financial information.
Closing date: 04 April 2025