This position is responsible for the management of administration, facilities and support services.

This position is responsible for the management of administration, facilities and support services which includes site administration, site and camp facilities management and personnel logistics at the Motheo Operation.

Key Performance Areas

  • Oversees the daily workflow and deliverables of the administrative and facilities functions.
  • Manage and monitor the administration and camp budgets.
  • Provide administration expertise to ensure required support is delivered to key contract projects.
  • Principal representative for commercial contracts and Service Level Agreements (SLAs) associated with site camp operation and management.
  • Provide an efficient and effective on-boarding process that meets all site entry and commercial requirements.
  • Ensure administration support is provided to the General Manager and site management team as required.
  • Ensures compliance with all relevant statutory requirements associated with site and camp administration including but not limited to facilities licensing.
  • Facilitate effective, flexible, and efficient administration service to enable effective services in line with operations requirements whilst ensuring compliance with reporting requirements.
  • Review and monitor administration systems and processes to ensure ongoing effectiveness to meet site requirements & budgetary requirements.
  • Establish systems for logistics and transportation including ensuring provision of adequate transportation services for site personnel.
  • Coordinate VIP visits and function orders as required.
  • Compiling daily, weekly, and monthly reports as requested by the Site Management Team
  • Overseeing the maintenance of document control processes and administration registers.
  • Manages subordinates’ key effectiveness areas by setting, monitoring and reviewing performance and taking remedial action as necessary.
  • Promote effective communication of relevant site information.
  • Manages & coordinates the implementation of safety, health and environmental programme in area of responsibility.
  • Other duties as per operational requirements.

Technical Competencies

  • Strong communication and risk management skills to inform key decisions for the business.
  • Ability to effectively challenge people, situations and perspectives.
  • Able to provide strategic people advice, develop options, analyse risks, make good judgements, and solve problems.
  • Ability to readily and consistently communicate and liaise with relevant internal and external stakeholders.
  • Ability to plan, prioritise and meet targets.
  • Well-developed knowledge and competence in Microsoft Office applications (Word, Excel, Outlook, Teams and Powerpoint).

Behaviours/Personal Attributes

  • Excellent interpersonal and communication skills with the ability to maintain confidentiality.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Exceptional problem solving and decision-making skills.
  • Ability to work under pressure and meet strict deadlines.

 Qualification & Experience

  • Degree in Business Administration, Hospitality Management, Estates Management and or equivalent.
  • Valid Light Duty Vehicles Driver’s License.
  • At least 10 years’ experience, 5 years of which should have been spent on camp management operations, dynamic administration, hospitality & catering or similar environments.
  • Minimum 5 year’s leadership experience.